HIM (Health Information Management) Technician I
Location: Morgantown, West Virginia
Description: West Virginia University Hospitals is at the momment seeking for HIM (Health Information Management) Technician I right now, this position will be ordered in West Virginia. For detail informations about this position opportunity kindly see the descriptions. HIM Technician I Summary:
Responsible for the conversion of paper records to an optically imaged medium. Ensures accuracy and completeness of all protected health information (medical records) processed for optical imaging. Utilized Data Capture/Quality Control Indexing features to assure conversion is complete and accurate.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
Completion of TJC Record Analysis and other review activities.
- Participates on the TJC Continuous Record Review Team, completing analysis of the records.
- Completes the forms for TJC Closed and Open Record Review, submitting finding to the HIM Management.
- Assists with other review activities.
Initiate and activate scanner by using Microsoft Windows daily.
Assess and evaluate scanner set-up properties based on work assignment.
Must understand the difference between feeder and flatbed adjustments.
Reset scanner based on specific work assignment (i.e. colored documents).
Performs daily maintenance (i.e. paper jams) and weekly cleaning of scanners.
Communication / Confidentiality
Communicates clearly and effectively both orally and in writing.
Maintains patient confidentiality by not revealing and/or discussing patient information with anyone who does not have a legitimate interest in the information.
Observes attorneys, patients, et al, reviewing records when necessary.
Monitors faxing and printing of patient records to ensure legitimacy and accuracy when necessary.
Uses good judgment and discretion when dealing with physician offices concerning access to and availability of records.
Works as a team member with Management, co-workers, and other departments.
Scans and indexes medical records for optical imaging and routes finished documents to appropriate areas.
Selects appropriate imaging cabinet based on assignment.
Scans documents by placing in optical scanning equipment.
Downloads data in existing digital format when necessary.
Indexes documents with patient identifying information as determined.
Loads scanner with documents based on size, color, type, etc.
Assure that documents meet quality standards and accept or reject.
Re-scans documents when necessary to ensure clarity and accuracy.
Utilizes windows technology to select drop down boxes.
Participates in the correction of duplicate patient registrations (duplicate CPI) working with MPI Coordinator and/or System Analysts.
Analyzes each duplicate number assignment to identify most appropriate number to utilize.
Requests patient record and/ or microfilm and combines all patient records, re-numbering and re-assembling the permanent record appropriately.
Assumes responsibility for timely, accurate combination of accounts in the Patient Management and TDS information systems.
Facilitates correction of double numbers throughout all inpatient and outpatient information systems to include, but not be limited to: UHA(IDX), Clinical Laboratories (Sunquest), Radiology, Pathology, Family Medicine, Decision Support, POC Medical Records, Utilization Management, Patient Access, Information Technology, Patient Accounting, Cancer Center, Cardiology, Medsite, WSSRD and Medical Transcription Departments.
Concurrently monitors origination points of duplicate number assignments, reporting same to appropriate registration area for educational use.
- Collaborates daily with the following persons to ensure integrity of data throughout the four critical information systems: Supervisor, UHA Reimbursement (IDX); Manager, Enterprise Applications (TDS); Supervisory, Laboratory Information Services (Sunquest); and User Support Specialist (PM).
- Provides coverage in off-hours for emergency needs, with possibility of carrying and responding to beeper as necessary.
Ensures that each request is validated in compliance with HIPAA guidelines and State/Federal Regulations. (i.e., patient name & date of birth, who to release to, from who, and specific items to be released).
Verify supporting documents for patient representatives such as power of attorney, healthcare surrogate or other legal representation
Comparison of signature of the requestor with signature on file
Maintains release log of all PHI requests, providing an accepted medium of the requested medical information
Provides complete and accurate medical records for review by lawyers, outside agencies and/or third party payers.
Coordinates Subpoenas, Court Orders, and Search Warrants with WVUH Legal Services.
Must interpret medical terminology on releases to assure that records are released in accordance with HIPAA guidelines and State/Federal Regulations
Retrieve & deliver outgoing mail from mailroom on daily basis and sort appropriately
Must have exceptional customer relations skills, listening skills, and problem-solving skills to appropriately process requests timely and accurately.
Identifies documentation in systems and records for release requests as indicated on release and logged in request.
Prints/copies documents and invoices for release requests, including warehouse chart retrieval.
Prepares mailing and invoices for release requests
Updates release log for processed requests
Other Skills and Abilities:
Ability to sit for long periods of time .
Endure excessive standing, bending, and stooping.
Have finger dexterity and complete use of hands, arms, and feet.
Knowledge of information system and numerical filing systems.
Good verbal/written and interpersonal skills; basic mathematical skills.
Prior experience with Microsoft window and storage systems.
Good organizational and problem-solving skills.
Be able to withstand stress of a fast-paced environment.
Easily adjusts to change in policies, procedures, schedule, and fluctuation in workload.
Performance Standard: Adheres to the established Performance Expectations for WVUH Employees in the areas of People, Service, Performance Improvement, Shared Values & Culture.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to lift, push or pull 11-20 pounds
Ability to sit for sustained periods of time
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Moderate level of adversity in working conditions â€"21-50% of work time.
Standard Office Environment.
Position Requirements
Education and Experience:
Graduate from an accredited program in Health Information Technology (HIT) Preferred
Eligible to take the Registered Health Information Technicians Examination (RHIT) Preferred
Applicants in second year of HIT program or significant years of relevant HIM department experience may be considered
Applicants with experience in Optical Imaging and/or Imaging Customer Certification (ICC)
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If you were eligible to this position, please deliver us your resume, with salary requirements and a resume to West Virginia University Hospitals.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position starts available on: Mon, 23 Jul 2012 17:56:29 GMT
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