Are you ready to embark on a dynamic and rewarding journey as an Administrative Assistant at ALDI? This is not just another desk job; it's an opportunity to be the driving force behind our daily operations, where your organizational skills and attention to detail will be the key to our success. You'll be an essential part of our team, collaborating with various departments across our National and International Teams, and playing a pivotal role in maintaining our seamless workflow. Your multitasking abilities will be put to the test, as you support our executives and provide efficient solutions to complex challenges. If you're looking for a role where no two days are the same and your contributions are truly valued, then join us in tackling the ins and outs of running a well-oiled business to help our network of stores and warehouses run smoothly.
Position Type: Full-Time
Work Location: Aurora, IL
This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week).
Duties and Responsibilities:
Must be able to perform duties with or without reasonable accommodation.
- Communicates on behalf of management, including preparing written and verbal communication as requested.
- Creates reports as required to provide information for management to make decisions.
- Assists in ordering office supplies and IT equipment.
- Responsible for the scheduling and management of travel, both domestic and international, for the team
- Assists in invoice and Credit Card reconciliation
- Support onboarding of new employees through technical and operational set-up This bullet sounds like the on-site IT desk support role
- Handles administrative requests and fulfills analysis queries from leadership.
- Works proactively to identify, investigate, and report irregularities within their designated area of responsibility.
- Serves as a backup assistant, as designated by the leader, to ensure proper coverage of necessary responsibilities.
- Maintains an efficient and well-organized filling system for the department and ensures items are archived and disposed per company guidelines.
- Organizes and schedules appointments for department.
- Coordinates department meetings and takes detailed minutes, writing and distributing emails, memos, and other information within the department.
- Works cooperatively with external suppliers and service companies to maintain a successful partnership.
- Job responsibilities include possible access to HIPAA protected health information; as such, employee must comply with HIPAA Privacy and Security requirements and policies.
- Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
- Maintains confidentiality and privacy of employee and company sensitive data
- Other duties as assigned.
Job-specific Competencies:
Knowledge/Skills/Abilities
- Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role.
- Gives attention to detail and follows instruction.
- Excellent verbal and written communication skills.
- Ability to prioritize and work under strict deadlines.
- Ability to work both independently and within a team environment.
- Ability to stay organized and multi-task efficiently.
- Proficient Microsoft Office Suite.
- Ability to interpret and apply company policies and procedures.
- Proficient in typing and data entry.
- Analyzes and interprets data.
- Establishes goals and works toward achievement.
- Provides prompt and courteous customer service.
Education and Experience:
- High School Diploma / GED required.
- A minimum of 2 years of relevant experience required.
- Or, a combination of education and experience providing equivalent knowledge.
Physical Requirements:
- Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.
- Regularly required to sit, reach, grasp, stand and move from one area to another.
- Constantly and repeatedly use keyboard/mouse.
- Occasionally required to push, pull, bend, lift and move up to 25 lbs.
Travel:
- Local travel required.
- Up to 25%.
ALDI offers competitive wages and benefits, including:
- 401(k) Plan
- Company 401(k) Matching Contributions
- Employee Assistance Program (EAP)
- PerkSpot National Discount Program
In addition, eligible employees are offered:
- Medical, Prescription, Dental & Vision Insurance
- Generous Vacation Time & 7 Paid Holidays
- Up to 6 Weeks Paid Parental Leave at 100% of pay
- Up to 2 Weeks Paid Caregiver Leave at 100% of pay
- Short and Long-Term Disability Insurance
- Life, Dependent Life and AD&D Insurance
- Voluntary Term Life Insurance
ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.
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